You might be surprised to see that your "Sent Items" folder may contain hundreds or thousands of messages.Ĭonsider deleting messages in "Sent Items" which are older than a few months and/or which were written in the previous semester. Many people rarely access this folder - or at least rarely access messages there which older than a particular date. The messages are saved in the "Sent Items" folder. Outlook is usually configured to retain a copy of each outgoing message that you write. This removes file attachments, conserving considerable space, while leaving the message itself intact.)ġ4. Follow the steps in "Emptying the Deleted Items folder," below. (Alternately, open individual messages select the attachment(s) inside the message window and delete the attachment icon(s).
#How to delete outlook account 2007 in windows 7 keygen
Delete messages which you no longer need. (See the red circle in the illustration, right.) This will sort the folder by attachments.ġ2. You may need to scroll up or down to find the messages with file attachments (those with a paper-clip icon), now listed together.ġ3. Click the paper clip icon in the column-titles-bar at the top of the list of messages. "Inbox" and "Sent Items," in particular, might have more such messages.)ġ1. (Such messages can be located in any e-mail folder. Delete messages which you no longer need.ĩ. Follow the steps in "Emptying the Deleted Items folder," below.ĭeleting large messages one folder at a timeįollow these steps to find and delete messages with attachments on a folder-by-folder basis.ġ0 Select the e-mail folder in which you'd like to locate messages with attachments. The list of messages will now be shown in groups such as "Size: Huge" and/or "Size: Very Large".Ĩ. If there isn't a checkmark next to "Show in Groups" (as shown in the illustration, right), then click on "Show in Groups". To make sure the grouping feature is enabled, click on the View menu, click on "Arrange By". Click on "Large Messages." Outlook will display a listing of the largest messages in your mailbox.ħ. In Outlook's main window, in the "Mail Folders" column on the left, look for "Search Folders." (See the red circle in the illustration, above.) If necessary, double-click on "Search Folders" so that the subfolders beneath it are visible.Ħ. Outlook 2007's "search folders" feature will quickly identify all large messages throughout your mailbox, even if you had previously moved them from your Inbox to another folder.ĥ. One file attachment can consume the same amount of disk space as dozens, or even hundreds, of plain e-mail messages. The single quickest way to reduce the size of your mailbox is to delete your largest messages, which are usually those which have file attachments. Click the "Close" button in both windows to dismiss them. Looking at the values in the middle column ("Size"), pay particular attention to the names of the folders which use the most space consider trying the conservation tips below using those specific folders.Ĥ. In this dialog, you can also scroll through the list of your subfolders. If your Total Size value is near or above 1000000 KB, you need to delete messages to reduce your usage.Ĭheck this value again after you've followed one or more of the tips below to see how much space you have conserved. This is the size (in kilobytes, or KB) of your complete mailbox, including all e-mail folders (inbox, deleted items, sent items, and any folders you've created), your calendar, contacts, etc.Īs of fall 2009, ITaP has provided a default maximum mailbox size of 1000000 KB (which is 1 gigabyte). Look for the "Total size (including subfolders)" value.
In Outlook's main window, click on the Tools menu and select "Mailbox Cleanup."ģ.
Follow these steps in Microsoft Outlook 2007:ġ. Begin by determining how much space your mailbox consumes on the ITaP Exchange e-mail server.
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